INVITATION FOR BIDS
# 2022-0043 /P4
GARAGE DOORS
DIRECT QUESTIONS TO: John Stapleton, Executive Director
Delta Area Transit Authority
Submit questions by: February 15th, 2024
DATE ISSUED: January 18th, 2024
Bids Due: February 26th, 2024
Company Name: _______________________________________
Price: $_______________________
On-site visits: January 23rd & 24th from 9:00 AM – 4:00 PM
January 29th & 30th from 9:00 AM to 4:00 PM
PUBLIC BID OPENING: February 27th, 2024 at 11:00 AM in the office of Delta Area Transit Authority,
2901 27th Avenue N, Escanaba, MI.
SUBMIT TO: John Stapleton, Executive Director
Delta Area Transit Authority
2901 27thAvenue N.
Escanaba, MI 49829
Indicate “Bid Submittal” on envelope.
BIDDER - READ AND COMPLETE
The undersigned certifies that he/she offers to furnish materials and service in strict accordance with the requirements of this IFB including the specifications and Terms and Conditions that are attached and that the price quoted is correct.
__________________________________________ _____________________
Signature Date
FED I.D. # ______________________________
(Precede with “S “- if social security #)
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BACKGROUND INFORMATION
Delta Area Transit Authority (DATA) is a non-profit public transportation agency located at 2901 27th Avenue N., in Escanaba, Michigan. DATA provides service to the residents in Delta County in participating areas. We have 30 employees and a fleet of 18 vehicles, which most are equipped with a lift for easy accessibility to the elderly, disabled and mobility challenged people.
SCOPE OF WORK
DATA is seeking a firm to replace the existing garage doors with new durable commercial type doors.
Ø Take down and disposal of existing doors and all accessories. DATA reserves the right to retain removed products if chosen.
Ø Replace 10 garage doors as follows: Door sizes are approximate.
All Chocolate Brown in color.
4 (four)– 14 x 14, 4 (four) – 20 x 14 and 2 (Two) 12 x 14.
Doors are to be 2” nominal thick, 20-gauge steel surface, insulated R-Value 17.50,
1 (one) row of full view (double insulated chocolate brown windows), 50K High
Cycling Springs. Door bottom to be sealed with PVC weather seal. Doors will have double hinges at the edges.
Ø 10 (ten) 115-volt ½ HP Heavy Duty jackshaft hoist operator electric openers with brake. Min 2-year manufacturer warranty. Chain openers included for opening if power is out. To include all necessary parts/components needed for doors to be fully functionable.
Ø Complete new tracking, hardware shall consist of heavy gauge 3” galvanized steel track with premium graduated seal for weathertight closing and any other essential items to complete the installation. All hinges, brackets, etc. of heavy gauge galvanized steel. Door’s openings to be lined with new wood (2x6) minimum treated around inside of all door openings.
Ø Remotes for operating doors. 4 button remotes quantity of 40 needed. New standard three-button wall mount push-button stations on interior side of each door.
Ø Contractors will be responsible for ALL electrical work.
Ø Electrical - to include hookup and connect necessary electrical for doors to operate. Wiring connection – 115v 60 HZ Single Phase. New Commercial Photocells required; wiring must be protected in conduit.
Ø Specification sheets and warranty information must be submitted with proposals.
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BID CONTENT AND SUBMITTAL
State of full name and address of your organization and, if applicable, the parent, subsidiary or subcontracted entity that will perform or assist in performing the work contained in your bid. Indicate whether you operate as an individual, partnership or corporation. All respondents must include their organization’s federal ID number. In addition, the contractor will submit proof of Worker’s Comp and Liability Insurance.
Questions, comments or discussions about this IFB can be directed to John Stapleton at director@sctransit.org or cherieg@databus.org by February 15th, 2024. DATA will respond to the questions within 5 business days. Questions and answers will be sent to all firms that were sent an IFB or who have submitted a bid. In addition, all questions, comments and discussions will be posted on our website at databus.org.Verbal comments are not part of this solicitation.
STATEMENT OF BID
Provide a narrative statement of your bid indicating the way in which your bid will satisfy the IFB requirements.
PRIOR EXPERIENCE
Provide descriptions of two (2) prior or present projects which would tend to substantiate your qualifications to perform this project. Include name, address, contact information and contact person’s name.
BID PRICE
The bid price must include all labor, materials and a detailed breakdown. Any part of the bid that will be performed by subcontractor must be indicated. This contract type will be a firm, fixed price.
BID SUBMITTAL
Mail/Deliver three (3) copies of the bid with attachments to:
John Stapleton, Executive Director
Delta Area Transit Authority
2901 27thAvenue N.
Escanaba, MI 49829
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Indicate “Bid Submittal” on envelope.
Bids will be received until February 26th at 4:00 PM
LATE BIDS WILL NOT BE ACCEPTED.
The completed IFB cover page must be attached to the submitted bid and must be signed in ink by an official of the organization authorized to bind the bidder to the IFB provisions and the submitted bid.
Submitted bids and prices must remain valid for 120 days after the bid due date. Submitted bids become the property of DATA and will not be returned.
FEDERAL REQUIREMENTS
This project is funded by the Federal Transit Administration (FTA) and Michigan Department of Transportation (MDOT) grants and federal and state guidelines apply. The federal requirements are the Federal Contract Clauses, Materials And Supplies Less Than $150,000 (Attachment A). Page 1 of the clauses and the Certification Of Compliance With Federal Contract Clauses (Attachment B) must be signed and included with the submitted qualifications. The selected firm may need to have a 3rd party subcontract approved by MDOT. This project is not subject to the Davis-Bacon prevailing wage requirement.
Award will only be made to a responsive and responsible company.
TERMS & CONDITIONS
The selected vendor will receive a written Notice to Proceed from DATA. DATA reserves the right to cancel the contract with thirty (30) days by written notice. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract.
The firm agrees to indemnify and hold DATA, its officers, agents, employees and/or trustees, harmless from and against any and all claims or causes of action brought against DATA and from any and all damages, losses, expenses, attorney fees, costs and liabilities sustained by DATA arising out of any claimed defect in the goods and services provided by the firm. The firm’s obligation under this paragraph shall include the obligation to indemnify and hold DATA harmless for negligence, whether active, passive, or concurrent, in the performance of DATA’s duties and obligations pursuant to this project and agreement.
CHANGE ORDERS
Change orders are required whenever an alteration is made to the procurement and would or would not require added costs. The change order is the authorization to proceed. DATA and the successful bidder shall mutually agree when it is necessary to make changes in, additions to or deductions of
the work performed on the material to be furnished, pursuant to the provisions of the contract documents, as long as the change does not contain constitute a key change.
WITHDRAWAL OF OFFERS
Bids may be withdrawn by written request at any time prior to the due date and time.
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BID FOR AWARD
DATA reserves the right to cancel the solicitation or reject any and all proposals in whole or part for sound, documentable, business reasons. DATA reserves the right to waive any minor informalities or irregularities and to use whatever reasonable and prudent evaluation techniques it deems appropriate.
BID PROTESTS
Contractors wishing to protest procurement decisions or processes must submit the protest in writing to the Executive Director of DATA. Protests about solicitations specifications or processes must be received ten (10) business days before the solicitation due date. Protest received after the due date, but before award must be received five (5) business days after the due date. Post award protests must be received at DATA no later than five (5) business days after the award.
CONTRACTOR FURNISHINGS
The contractor shall provide all supervision, labor, and materials, supplies, parts, tools, transportation, delivery, /and equipment necessary to perform the scope of this project. Contractor shall remove & properly dispose of all packaging materials, debris, scrap. etc.
PERMITS AND LICENSING
The selected contractor, at their expense, shall be responsible for obtaining all applicable permits, licensing and inspections as required by local, state and federal authorities. The contractor and subcontractors shall comply with all state, federal and local ordinances, rules and regulations in the performance of this project.
WARRANTIES
The contractor shall provide a warranty guaranteeing all work and materials for a period of at least 10 (ten) years on delamination and one (1) year on doors and springs, after substantial completion and all service within that period shall be rendered without charge to DATA. Warranty duration shall be extended for those products specified exceeding the ten (10) year period. The contractor shall be responsible for all materials that are used in the project and warranty of the parts and workmanship. DATA shall expect the contractor to have an adequate stock of replacement parts available to service DATA’s needs in a timely manner.
ASSIGNMENT
Neither party may assign, directly or indirectly, all or part of its rights or obligations under this agreement without prior written consent of the other party, which consent shall not be unreasonably withheld or delayed.
FEDERAL, STATE AND LOCAL TAXES
DATA is exempt from federal, state and local taxes and will not be responsible for any taxes levied on the respondent as a result of the contract resulting from this IFB.
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EXAMINATION OF RECORDS
The bidder who is awarded the contract agrees that the auditor of DATA or an authorized representative from the State of Michigan shall have access to and the right to examine, audit, excerpt, and transcribe any directly pertinent books, documents, papers and records of the contractor relating to orders, invoices and payments of this contract All records relating to the awarded contract shall be retained for three (3) years after the date of the final payment or completion of any required audit.
Attachment A – Federal Clauses, Materials And Supplies Less Than $150,000.
Attachment B – Certification Of Compliance With Federal Contract Clauses
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